Time Clock

The employee tab in the Time Clock section shows all employees and the details of their time spent during a set date range. The date range can be adjusted as well as filtered by location. The green dot indicates that an employee is currently clocked in. Also displayed are employee roles that were utilized during the specified date range as well as Regular, Overtime, and Total hours. More details can be seen by expanding any employee line. This will show a detailed report of all of the punches made by the employee and whether or not any adjustments have been made.

If anything has been edited, the adjustment is highlighted by bubbles. Blue bubbles indicate that the time has been adjusted. Red indicates that time has been deleted. And green indicates that time has been added. If a manager needs to adjust an entry, they simply select the item that needs editing to make the appropriate adjustment. That adjustment will create a line item viewable to employees in the Time Adjustments section of their punch pad. Employees will be able to view any time adjustments beneath the punch pad along with any pending acknowledgements. These acknowledgements simply lets administration know that the employee is aware of time that has been adjusted. Hitting “Ok” dismisses any line items. If an employee feels there is a discrepancy, they do not have to hit the button.

When a Time Adjustment Request has been made by an employee, it will show up in the “Adjustments” tab. From this tab, you can view all New and Previous Adjustments. You can quickly approve or deny all requests OR you can approve or deny requests individually.

Here you will see the name of the employees who’ve made the request along with the adjustment type and adjustment details. View employee comments by hovering over the speech bubble icon. Clicking the magnifying glass will expand each request to show all of the details and allow you to leave an optional comment when you approve or deny a request.

From the employees point of view, time adjustments will appear beneath the punch pad. Employees are able to see time that has been adjusted by either themselves or by an administrator. These line items can be acknowledged and dismissed by hitting “Ok” but if an employee feels there has been a discrepancy, they do not have to acknowledge. This acknowledgement simply lets administration know that the employee is aware that time has been adjusted.

The primary function of iClassPro’s Time Clock is for employees to effortlessly clock in and out and quickly jump into doing their work. This is made possible with our Kiosk Mode. With kiosk mode, employees can quickly get clocked in to work without logging in and out of iClassPro. Each employee is assigned a unique PIN number so that they can easily clock in and get to work. To access iClassPro’s Time Clock, you will need to log into your iclasspro account and select “timeclock” from the navigation panel.

To launch time clock into kiosk mode you will need to log in and select “kiosk mode” in the side panel. This will allow your employees to clock in and out and make time adjustment requests if need be. As an owner or manager, you can choose to utilize a two-punch system or one-punch system. In a two punch system, your employees clock in and out at the beginning and end of shifts. With a one-punch system, staff can simply clock in when they arrive and will automatically be clocked out when their scheduled classes are complete.

To log in, an employee will simply enter their assigned PIN. From this screen, a two-punch employee can simply click clock in and then hit “im done” and get to work. At the end of the day, when they go to clock out, the process is similar. The employee will enter their PIN again and select “Clock out”. Time Clock will automatically assign the role for an employee’s time entries with data from your class and camp schedule. If there are any gaps in the coaches schedule, they will need to allot a task to the given period of time by selecting a role from this drop-down list. Once they have done so, they can go ahead and hit “Accept and Log Out.”

A one-punch employee will input their pin number and select “Clock-in”. After they do so, it will bring them to this screen where they can review and accept their day’s schedule. After they have done so, they can hit “Accept & Log-Out” and will be done punching in for the day. An employee can also enter their PIN in order to make a variety of Time Adjustment Requests.

If an employee forgets to clock in, they will select “I forgot to clock in” and enter the time and date of when they were supposed to clock in, along with an optional explanation as to why they didn't clock-in.

If an employee is currently clocked in and needs to adjust the time that they clocked in, they can select “My Current Clock in Time”. This will bring them to a screen that shows what time they clocked in. They will then need to enter the correct time and date that they were supposed to have clocked in and an optional explanation as to why they needed to make the adjustment.

Lastly, if an employee didn’t clock in or out when they were supposed to have, they will want to select “create an entirely new entry”. From here they will input the time and date that they were supposed to have clocked in and out, along with an optional explanation of the missed punches.

To manage your pay periods, select Time Clock from the navigation panel and then select “Pay Periods.” Much like the employees tab, this screen shows the various roles and hours that an employee may have filled along with any possible overtime hours through a given date. To view more details, you can expand any employees listing. This will show a detailed report of all of the punches made by the employee and whether or not any adjustments have been made. Blue bubbles indicate that the time has been adjusted. Red indicates that time has been deleted. And green indicates that time has been added.

You can select employees individually OR select ALL employees to lock their time into a new pay period. The reason we want to lock time entries is so that entries can no longer be adjusted by an employee or manager. Once you select the employees entries that you wish to lock, you can hit the “Lock Pay Period” button. This is where you will confirm that you want to lock the selected entries as well as name your pay period.

Once you are ready to lock it, you can hit “Yes” and it is now located in the list of past pay periods. If you have locked all of your employees time, your current pay period screen will show “no results found” and your current pay period window will be ready and waiting for time entries to be made. To view past pay periods OR to export entries to Quickbooks, ADP, or Excel, simply select from the Past Pay Periods list.